MEDSCoders takes privacy and security related to Protected Health Information (PHI) very seriously. Being a HIPAA-compliant organization, we have put in place stringent policies and procedures that maintain the confidentiality and integrity of PHI. We are committed to compliance on all fronts, starting from data protection to employee training, ensuring that we meet and go above all regulatory requirements.
HIPAA compliance is central to everything we do. We extend the independent HIPAA set of standards and guidelines in preserving sensitive information about the patients. This ensures compliance through these measures:
a. Risk Analysis and Management: We adhere to a periodic risk assessment methodology to identify vulnerabilities in our systems and processes and implement necessary measures to mitigate risks as identified.
b. Policies and Procedures: We maintain well defined policies and procedures for protecting PHI that govern the methods that shall be used to access, share, and dispose of data.
c. All our employees attend regular HIPAA training in an effort to keep themselves updated regarding regulations and best practices to handle PHI securely
a. Controlled facility access: We only allow physical entry to our facilities by authorized individuals and use security measures at facilities, including but not limited to the key card system and security camera surveillance.
b. Workstation security: Workstations are all equipped with screen privacy filters. Very strict policies and procedures in place for the use of portable devices and media.
c. Paper and printer less workstations: Workstations are paper and printer less ensuring HIPAA Guidelines are followed.
a. Encryption technologies: We utilize very sophisticated data protection measures in our network transmissions and storage, thereby ensuring that PHI is well protected at any point.
b. Role based Access Controls: We run role-based access controls, which ensure that users have access to the PHI only in accordance with their responsibilities at work.
c. Auditing Controls: Our information systems are enabled with strong auditing control features that track and log all activities involving access to the PHI. It facilitates early detection and action against unauthorized access.
In addition to making sure that we comply with HIPAA, we follow industry best practices about data protection to ensure that PHI is well protected:
a. Regular Backups: We latch onto regular backups of all critical data to make sure that information is restored in the event of a data loss incident within a shortest period possible.
b. Disaster Recovery Plan: We subscribe to an elaborate and comprehensive disaster recovery plan that keeps us up and running while protecting PHI during emergencies, whether this might be due to natural disasters or cyber-attacks.
We vet and monitor all third-party vendors to ensure that they meet our requirements to protect PHI in line with pacer standards and HIPAA.
We recognize that Compliance is a continuous process. Hence we are committed to continuous improvement of our security and privacy practices. We shall, at regular intervals, review or update our policies, procedures and technologies and methodology for improvements to match the evolving threats and regulatory changes
MEDSCoders always focuses on the protection of PHI and ensuring that it enforces HIPAA compliance first. Our clients’ trust is foremost to us, toward which we work hard to give services that will be safe, reliable, and compliant. Through our strong compliance framework, we make sure to enforce maximum care and confidentiality so that PHI handling is considerably different in nature at all times, hence safeguarding privacy and securing any information about a patient.
For additional information regarding our compliance practices or how we can assist you with your particular needs, please do not hesitate to reach out to us at the contact information provided herein